Extralegal Collection Agreement
 
Between
 
I.C.S. INTERNATIONAL COLLECTION SERVICES, Noorderlaan 98/B29, B-2030 Antwerp, Antwerp Commercial Register, VAT BE-0436.209.496, hereinafter referred to as ICS
 
and : (please complete)
 
Date
  
 
  
Company
  
Street and house number
  
Postcode
  
Place
 Country  
Contact
  
Email
 

We will send you a copy to this address automatically

Phone
  
Fax
   
VAT number
  
 
    
Bank account
  
   
hereinafter referred to as the Client
 
agree as follows:
 
ICS undertakes to handle the business collection assignments entrusted to it by the Client to the best of its ability. The Client has no further obligations and is not bound by exclusivity to ICS with respect to the submission of collection assignments. On the other hand, the Client acknowledges that the collection assignment will be collected and handled in accordance with the prices and terms stated below. The commissions are charged only on the amounts collected, amounts paid to ICS or amounts paid to the Client after mediation of ICS (no cure – no pay). All prices are excluding VAT.
 
1. Belgium
 
 
1 to 90 days
91 to 180 days
181 to 360 days

Amount collected / Instalment
Commission in %
Commission in %
Commission in %
- € 9,000
5 %
10 %
12 %
+ € 9,000
5 %
8 %
10 %

Bank costs and associate fees are payable by the Client. The associate fees are 5% of a successful collection and €9.30 report costs (single payment). File costs are €18 and the additional commission for the successful collection of claims older than one year or smaller than €250 is 5% of the highest percentage
 

2 Direct trade partners – Netherlands, United Kingdom, Ireland, Germany and France
 
1 to 90 days
91 to 180 days
181 to 360 days
Amount collected / Instalment
Commission in %
Commission in %
Commission in %
- € 12,500
10 %
13 %
15 %
+ € 12,500
8 %
10 %
10 %

Bank costs and exchange fees payable by the Client. The additional commission for the successful collection of claims older than one year is 5%. File costs are €43. No additional commission is charged for minor claims.
3. All other EU countries + Switzerland, Norway and Cyprus
 
1 to 180 days
181 to 360 days
Amount collected /  Instalment
Commission in %
Commission in %
- € 12,500
15 %
20 %
+ € 12,500
10 %
15 %

Bank costs and exchange fees payable by the Client. The additional commission for the successful collection of claims older than one year or claims in Spain is 5%.
File costs are €43 (€68 for Italy). No additional commission is charged for minor claims.

4. Hungary, Poland, Czech Republic, Slovakia, Slovenia, Romania and Bulgaria
 
1 to 180 days
181 to 360 days
Amount collected / Instalment
Commission in %
Commission in %
- € 12,500
20 %
25 %
+ € 12,500
15 %
20 %
Bank costs and exchange fees payable by the Client. The additional commission for the successful collection of claims older than one year is 5%. File costs are €92. No additional commission is charged for minor claims.
 
5. United States of America and Canada
 
Amount collected / Instalment
Commission in %
- € 12,500
27 %
+ € 12,500
20 %

Bank costs and exchange fees payable by the Client. The additional commission for the successful collection of claims older than one year is 5%. File costs are €111. No additional commission is charged for minor claims.

All other countries (incl. Middle East and East Asia):

Collection commission: 35%. Bank and exchange fees payable by the Client. The additional commission for the successful collection of claims older than one year is 5%. File costs are €185 (€483 for Africa). No additional commission is charged for minor claims.

General Terms and Conditions of Sale
Article 1
The services provided by ICS attract commission payable on the amounts collected. The commission and file costs are payable from the moment the assignment is given to ICS
Article 2
The commission is payable in the following cases:
- upon payment of the amount for collection to the client or to ICS
- in the event of an agreement to remit a claim or a setoff being made between client and debtor.
- if the client takes back the goods delivered.
Article 3

The client undertakes to notify ICS immediately of any action by the debtor, such as payment, contact or correspondence.
Article 4
The amounts collected by ICS are settled with the client monthly, subject to deduction of the commission on the amount collected.
Article 5
The invoices of ICS are payable in cash at the principle place of business of the company in Antwerp. A notice of default will be sent for invoices that remain unpaid after 30 days. If this does not result in payment of the unpaid invoice, a fixed sum of 15% compensation will be charged with a minimum of €37. The delay interest will also be 12% per year.
Article 6
In the event of a dispute, both parties accept the competence of the Courts of Antwerp.
 
On behalf of I.C.S.
On behalf of the client
(name and signature)
(name and signature)
 
 

Document made in duplicate in Antwerp  
         
Click the printer icon twice to print two copies of this page and send both copies to us. We will sign and return one copy.
Click ‘Send’ to submit your assignment electronically. We will send you the assignment, which you must then sign.

Click the printer icon to print this page and fax to +32 3 542 33 17
         
Don’t hesitate to contact us if you have any questions or require any additional information.
 
  International Collection Services NV Tel +32-3-542.31.53 - Fax +32-3-542.33.17
  Noorderlaan, 98 - b29 Email: info@icservices.be
  2030 Antwerpen BTW BE-0436.209.493 - RPR Antwerpen